WordPress Administrators: user account setup

See also:
Account Setup Instructions for posting to WordPress web sites

Best practices for writing posts and pages

Guidelines for Posting by Email

For Administrators of WordPress web sites.

These guidelines are designed for users with administrator-level privileges on Sewanee’s WordPress web sites. The principles, however, apply to all WordPress multi-user and multi-site setups.
To Create New User, go to the Site Administration page (Dashboard).

  1. Login into the site Dashboard > Users > Add New. Complete the lower section, ‘Add New User‘. If the user account already exists in the system (on another class site for instance), Dashboard will display a message that says the user already exists. In that case, click the Add New User and enter the user’s email and Role in the ‘Add Existing User’ section.

2. Enter Username: ideally the user’s email name without the email domain, i.e. @yyyy.xxx
and Email: the user’s email address
Select Role: usually Author, but refer to this list of privileges:

Administrator  – somebody who has access to all the administration features within a single site.
Editor  – somebody who can publish and manage posts including the posts of other users.
Author  – somebody who can publish and manage their own posts.
Contributor  – somebody who can write and manage their own posts but cannot publish them.
Subscriber  – somebody who can only manage their profile.

Skip Confirmation Email is usually left unchecked, unless you do not want the user to receive an email notice about how to access the web site, and a prompt with password information.

3. Then, click ‘Add New User’. After a few seconds, you will see the same screen but with a blank Add New User form, and a small white bar at the top which says something like
‘Invitation email sent to new user. A confirmation link must be clicked before their account is created.’

4. The site will send an email to the New User from a Site admin email, e.g. Class Sites <yyyy@sewanee.edu>, notifying the user that an account has been set up at the site, with a specified username and password. There will be a link for the user to login and start working with the site. Ideally, all users should login and immediately change their password to something easier to remember, but just as secure as the auto-generated password.

5. You should inform new users of these account setups ahead of time, and point them to guidelines for Account Setup Instructions for posting to WordPress web sites, or provide your own set of instructions.

6. User accounts may be modified or deleted by going to the site’s Dashboard > Users > All Users

7. Remember to logout once you have finished.